The Madison City Council meets routinely on the first and third Mondays of each month. The following report was generated from the official minutes of the July 16 council meeting, which were approved at their most recent meeting on Aug. 5.
The July 16 meeting minutes, July 19 special meeting minutes, July 29 special budget hearing meeting minutes and water adjustments were approved.
There was no open forum. Council member Evan Casey asked to hold payment to Glassworks until work is completed. The council approved a motion about this.
The city office will be closing at 11 a.m. on Sept. 5, for staff to attend Kansas Open Meeting Act (KOMA)/ Kansas Open Records Act (KORA) training. The council approved the closure as well as to pay the cost of $130 for the staff to attend.
The council also permitted for Clerk Alice Grimm to sign up for her Certified Municipal Clerk (CMC) certification and approved the expense of $125.
Discussion was held regarding the revised violation letters. This included council members’ signatures as well as the addition of submitting pictures of violations after it has been completed for abatement. The council approved the violation letters. The council approved Library Resolution 24-1 to increase the library mill levy from 10 to 13 mills.
Clerk Grimm presented the council with Schwab Eaton street reconstruction, as they are planning on adding some storm sewer inlets to improve drainage.
Casey asked about the new City Connecting Link Improvement Program (CCLIP) approval letter. Clerk Grimm said it had been signed and sent back.
Due to the phone not holding a charge, the council approved to order a new phone for animal control.
A building permit for 701 S. 3rd Street was approved.
In unfinished business, Clerk Grimm talked to the council about the building at 427 N. 7th. She further noted that Evergy had asked if the city wanted to drop the meter until the building was up to standards. Mayor Paul Dean suggested getting a hold of Bill Cox to see if he would be willing to look at it.
Clerk Grimm also noted that resident Dale Fox asked for reimbursement for sewer work he had done, due to the line being blocked. D. Fox stated it was on the city’s side. Council member Casey said he shared with D. Fox that he should have talked with someone at the city before doing the work. Mayor Dean noted that the reimbursement request would need to be in writing.
It was shared that Jim Andrews is wanting a new water meter. Council member Tony Fankhauser shared that Andrews has someone hired to do the work, but is under the impression that he only must pay for the meter at $275.
Mayor Dean said he was looking at making a standardized construction contract and call out the specifics of what Schwab Eaton was stating to be done, as the bid did not contain that they were using a different wheat vent for moisture.
Clerk Grimm told the council two roofing bids were received. The bids were from Stanfield Roofing and Schull Construction. After council member Fankhauser shared that Stanfield Roofing told him the city would get $29,000 back from depreciation and that they were ready to do the project, the council approved the quote for the roof at the water treatment plant. The quote from Stanfield Roofing was for $130,506.12 plus $7,500 to replace the remaining 220 foot of Z Purlins with the insurance paying all of it but the $7,500.
Council member Fankhauser told the council that the backhoe had been in the shop with the injectors out. The company is arranging transportation to bring it back. He also talked to the council about having a dock pulled out and moved. Fankhauser said the idea is to take the dock and haul it to the south side, put it at the swimming area and take the other dock to Matt Leiser and have him rebuild it for the city.
Plans were to start their Aug. 19 meeting at the water plant to tour the facility and review the repairs needed. The meeting was then held at the office where the council completed their meeting.
Other discussions included: fire hydrants, marquee, standpipe repair, generators, roofing quotes, extension violations, tree trimming, mower repair/ replacement and the Low and Moderate Income (LMI) Survey.
A five minute executive session was held. No decisions were made.
The next meeting for the Madison City Council is Tuesday, Sept. 3, at 7 p.m.
